Invoice the City of Östersund

If you are a supplier to the City of Östersund, you must send your invoices to us electronically.

E-invoice

If you are a supplier to the City of Östersund, you must send invoices to us electronically, in accordance with the law on electronic invoices following public procurement (SFS 2018:1277).

Read more about the law at the Swedish Agency for Digital Government (DIGG)

Important information:

• All purchases, regardless of value, must be invoiced through e-invoice.
• PDF invoices or scanned paper invoices are not considered e-invoices.

The requirement for e-invoices applies to all purchases, both procured and direct purchases, where payment is made via invoice. However, public procurements initiated before April 1, 2019, are not retroactively covered by the law.

Exceptions to the e-invoice requirement

Exceptions are made in cases where using e-invoices would pose a risk of disclosing confidential information or otherwise compromising security-sensitive operations. The contracting entity determines whether such a risk exists. If you, as a supplier, suspect that such a risk is present, please contact the ordering party/customer before sending an e-invoice.

Electronic address and reference number

The City of Östersund’s Peppol ID is: 0007:2120002528. Access point: Proceedo.

All invoices to the City of Östersund must include a six-digit reference number. When placing an order, the person purchasing goods or services from you will provide their reference number. This number directs the invoice to the correct person for approval.

The reference number should be entered under "Your reference" in the designated field in the electronic invoice file.

Specification for invoice reference – Proceedo

Note! Only the six-digit number may be entered in this field.

Connecting to a VAN service

To send electronic invoices to the City of Östersund, you need to be connected to an e-invoice service provider, known as a VAN service.

If you experience difficulties in sending e-invoices to us, you should first contact the support team for your financial system or your VAN operator.

GLN number: 7381036200002. Only enter the GLN number if your invoicing system requires this information.

Invoice formats

The City of Östersund primarily receives e-invoices via the PEPPOL network.

We can also receive electronic invoices in other formats, such as Svefaktura 1.0, via the city's VAN service with Swedbank SWEDSESS, using the e-invoice address 2120002528.

As a basis for electronic invoicing, we use the standard for the public sector. You can read more about this standard at www.sfti.se.

For suppliers without an invoicing system supporting a VAN service

If you do not have an invoicing system that supports connection to a VAN service, the City of Östersund also offers the Visma Proceedo supplier invoice portal.

To create an account in the supplier invoice portal, visit our e-service for registration. You will need to enter your company name, organization number, and contact details (email address).

Connecting to the supplier portal (e-service) - in Swedish

A case will be created with the City of Östersund’s central finance team, and they will respond with the correct link. Once there, you can create an account (this only needs to be done once) and then send your e-invoice to the City of Östersund and your other customers using Proceedo as their invoice management system.